Site Provider selection and agreement policy and procedures
New Sites
Before executing a site agreement with a new Site Provider, the college must:
- Collect required documentation:
- 501c3 determination letter, if not a governmental agency
- Certificate of Liability Insurance
- Conduct a site visit
- Complete the Site Provider checklist to ensure they meet all requirements
A copy of the executed Site Agreement and all required documentation must be sent to the District Office.
All site agreements should begin on July 1 and run through June 30. In cases where the initial agreement is executed at a different time of year, if the agreement is being enacted before January 1, then it should cover less than one year, a renewal agreement executed the following July 1. If the agreement begins after January 1, then the college may execute an agreement that spans the remaining months of the current fiscal year and one additional year, so that it expires on June 30 of the following fiscal year.
Renewal Sites
Site agreements must be renewed annually by the college. Each year a list of existing sites will be sent to the colleges, who will then provide the district office with a list of those sites which will have their contract renewed. The college will then execute a renewal site agreement with these Site Providers. Copies of renewal site agreements and all supporting documentation will be sent to the district office.
Site Providers have thirty (30) days to return the signed Site Agreement. Failure to return the signed agreement will constitute non-renewal of the contract.
Site agreement termination
Site Agreements may be terminated by either party upon 30 calendar days prior written notice, and termination must coincide with the end of a semester. In addition, all agreements are subject to renewal based on the availability of funding. The agreement may be terminated immediately due to low enrollment; lack of funding; an inability to ensure the safety of students or viability of the class; or other emergency situations that may arise. Please see the Site Agreement.
The District office must be notified upon the termination of any site agreement. The APC change form must be filled out and sent to District Office, who will then send notice to the APC.
General
- For both new and existing sites, staff, Board members and volunteers of the Site Provider may not be employed at the site as an Adult Educator. They may, however, be employed as an Adult Educator at another site. See the Adult Educators’ Agreement, Article VI, Section 7, Conflicts of Interests for a full explanation of this policy.
-
The College and District may conduct site evaluations to determine the feasibility of continuing classes at the Site Provider’s site or facility. |
